For more information about the building specifications and rental availability, please contact our
Front of House Manager at boxoffice at capitoltheatre dot ca or by phone at 250-352-6363
Rental Rate
The Capitol Theatre requires all renters and facility users to adhere to the established rental rates for the booking year. This ensures fairness and equity for all who are using our facility. Current rental rates information is available by calling the Box Office.
Availability
The Capitol Theatre accepts rentals throughout the year with the exception of 2 weeks in December as well as 2 weeks in August which are closed for holidays.
Please note that the Capitol does not restrict the booking of similar or competitive acts on dates that are close to any existing booking.
Holding a Date in the Capitol’s Calendar
Any potential Renter may place tentative holds on a maximum of three dates.
We welcome holds on dates as far away as 1 year maximum.
All holds can be challenged which means that if someone else is interested in a date on which you have a hold. If this occurs, the Front of House Manager will contact you and you will be given a maximum of one week to either confirm the date by signing a contract and paying a deposit, or release the held date.
If you are the one challenging a held date and the original date holder releases the date, you will be required to pay a non-refundable deposit at that time.
Booking the Capitol Theatre
All facility rentals must be confirmed by the Front of House Manager and a booking is only considered confirmed once a contract has been signed and a rental deposit has been made.
Contract
It is very important to make sure to read through the entire contract before signing!
If anything is unclear, do not hesitate to contact the Front of House Manager who will be happy to assist.
Rental Deposit
Deposit amount information is available by calling the Front of House Manager and the deposit is required a minimum of 2 months before the rental date.
Cancellation Policy
Please speak to the Front of House Manager or refer to the CANCELLATION POLICY in the contract for details.
Ticketed events
If you plan to sell tickets to your event, they will not go on sale until we have received your signed contract and rental deposit.
Note that The Capitol Theatre will be the only place authorized to sell tickets and renters cannot sell them elsewhere.
When tickets are sold in the box office, patrons have the choice to either have them printed out or sent to their email address as digital tickets. Those who purchase tickets online will be sent a digital ticket, but are welcome to contact the box office to have them printed at any time up to and including the time of your event.
Please refer to the TICKET SALES AND PROMOTIONS portion of the contract for further details.
Donations for “By Donation” Event
Renters are welcome to hold a “by donation” event. In this case, you will be responsible for handling and managing the donation box and the Front of House team will have no involvement.
Postering
Renters are welcome to drop off up to two copies of posters for any event held at the Capitol Theatre. One copy will be displayed in our poster case on Victoria St. which is reserved for Capitol Theatre presentations and renter presentations only. The other copy will be for display in the lobby as space permits. Posters will be displayed once tickets are on sale.
Occasionally, patrons make a request to take home display posters and will be instructed that they can only pick them up after the event is completed. If no request for the posters have been made, they will be placed in recycling upon completion of your event.
A downtown-area postering service is available to all renters at a cost per poster and to a maximum of 30 posters. Please request the price for this service from the Front of House Manager.
Congratulations! You’ve booked Your Event at the Capitol Theatre!
…Now what?…
Review Your Contract
You’ve read through the contract before signing. Please go through it again now as you plan your event.
If anything is unclear, do not hesitate to contact the Front of House Manager who will be happy to assist.
Identify your Designated Contact Person
All rentals must have a designated contact person. This could be you, or someone you assign. This person will meet with the Technical Director before the event and go through the building’s safety and evacuation procedure and will be responsible for communicating effectively with the Front of House Manager and Technical Director.
If this person is you, please read through the Designated Contact Person Information Document.
If you are assigning someone else, please let the Front of House Manager know their name and contact information and ensure they receive the Designated Contact Person Information Document.
Don’t hesitate to reach out with any questions or concerns.
We are looking forward to working with you!